Sr. Admin Support Specialist

Organization: Nursing Academic
Programs

Job Location: Oklahoma-Oklahoma City-Health Sciences
Center

Schedule:

Work Schedule: Monday – Friday, 8:00 AM – 5:00
PM

Work Type: Onsite

Salary Range: Targeted salary up to $38,000, based on
experience

Benefits Provided: Yes

Required Attachments: Resume

Job Description

*

Come join the staff at OU HSC and become a part of Oklahoma’s
premier research university which leads the state in education and career opportunities. Under general supervision, performs administrative
support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling
appointments, reception, inventory management, typing, report preparation, and correspondence.

Duties:

• Maintains office files that may be of a confidential nature.
• Schedules various appointments for office personnel and
  ensures administrative details are completed.
• Receives incoming calls for office personnel and refers to appropriate person. Records
  messages or responds to caller with routine information. Serves as a contact person for other employees or the outside public. Provides
  information regarding location or availability of materials, resources, and services.
• Monitors and orders supplies for the office
  and completes requisitions.
• Responsible for preparing correspondence. Reviews and responds to routine correspondence for the office
  personnel.
• Prepares various reports and makes copies and assembles materials.
• May act as the payroll coordinator for the
  department or assists the payroll coordinator by providing oversight. Collects time sheets, enters into PeopleSoft, tracks leave, completes
  ETR’s, and special pays.
• Opens, routes, and prepares incoming and outgoing mail. May run errands for the department.
• Plans
  and organizes meetings and programs.
• Makes travel arrangements.
• Performs related duties as assigned to successfully fulfill
  the function of the position.

Job Requirements

*

Required
Education: High School Diploma or GED AND:

• 24 months office, clerical, or administrative
  experience.

Skills:

• Knowledge of office procedures
• General office and customer service
  skills
• Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
• Excellent interpersonal skills
• Ability to work
  independently and as a team player
• Ability to complete tasks in an efficient and timely manner
• Must be detail oriented for
  accuracy of data and information
• Ability to multitask, be organized, and self-motivated
• Ability to work in stressful
  situations
• Ability to communicate verbally and in writing

Working Conditions:

Physical:

• Sit for prolonged periods.
• Communicate effectively and listens.
• Engage in
  repetitive motion.
• Use of computer and telephone.

• Stand, stoop, bend, and reach.

  
  
  

  Environmental:

• Standard office environment.

Departmental Preferences:

• Associate or Bachelor’s
  Degree preferred. Experience within higher education or healthcare setting.

Why You Belong at the University of
Oklahoma: The University of Oklahoma values our community’s unique talents, perspectives, and experiences. At OU, we aspire to
harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal
Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does
not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender
identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in
any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and
educational services.

Hiring contingent upon a Background Check?: Yes

Special Indications: None

Job Posting: Sep 12, 2025