Job Category
Staff & Executive – Administrative & Support
Posting Summary
Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a highly skilled and detail-oriented professional to serve as the Senior Administrative Assistant to the Senior Vice Chancellor for Student Affairs & Special Advisor to the Chancellor. This role spans executive support, project and event management, and office administration and plays a critical role in advancing the priorities of the SVC and supporting the broader mission of Student Affairs and the university.
This position is responsible for and not limited to the following:
- Provides comprehensive executive-level support, requiring discretion, strategic thinking, and the ability to manage sensitive and complex issues with professionalism
- Manages executive calendars, coordinates a high volume of meetings and events, prepares agendas, presentations, and reports, and ensures compliance with university policies related to travel, procurement, expense management, and financial operations
- Supports major projects and strategic initiatives, oversees event logistics, and serves as a key liaison to internal and external stakeholders
- Interacts regularly with senior executives, faculty, staff, students, alumni, and external partners, requiring a high level of judgment, confidentiality, and professionalism
- Manages office operations, including procurement, inventory, IT coordination, and recordkeeping, to ensure accuracy, efficiency, and accountability across business functions
FLSA: Nonexempt
Grade: 05
Minimum Salary
68278.480
Mid Range Salary
84393.980
Maximum Salary
100509.480
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits
- Life insurance coverage
- Employee discounts programs
For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status: Full Time
Standard Hours: 37.50
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position requires a fully on-site work arrangement.
Union Description: URA-AFT Administrative
Payroll Designation: PeopleSoft
Terms of Appointment: Staff – 12 month
Position Pension Eligibility: ABP
Minimum Education and Experience
- Requires a Bachelor’s degree in a related field, or an equivalent combination of education and/or experience
- Requires two years (2) of relevant experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices
Required Knowledge, Skills, and Abilities
- Previous experience working with management at the executive level, preferably within higher education
- Ability to exercise exceptional discretion, confidentiality and good judgment in dealing with sensitive issues and information.
- Ability to work independently with limited supervision and as a team members
- Strong analytical and problem-solving skill
- Effective communication skills, both verbal and written
Preferred Qualifications
- Working knowledge of several information systems and processes.
Equipment Utilized
- Must have excellent knowledge using Microsoft Office Suite, including Outlook;
- Oracle (Procurement, Peoplesoft for payroll, HCM, commitment accounting)
- Concur for travel requests, expense reimbursement, and travel card reconciliation.
Posting Open Date: 10/14/2025
Regional Campus: Rutgers University-Newark
Home Location Campus: Rutgers University-Newark
City
Newark
State
NJ
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