University Overview
The University of Pennsylvania, the
largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League
school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools
that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary
approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from
Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of
Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational
activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the
perfect place to call home for work and play.
Posted Job Title
UACS Data Entry Specialist
Job Profile
Title
Temporary Employee – Non-Exempt
Job Description Summary
The UACS Data Entry Specialist is based at
a UACS school site and acts in both an administrative and direct service capacity. The position collects attendance and participation data
and enters into online systems such as CitySpan, PEARS and/or the PA 21CCLC Dashboards. The position will collect, review and accurately
enter a high volume of time documentation forms into an on-line database and develop and analyze supporting reports. The UACS Data Entry
Specialist is responsible for managing data collection schedules to ensure all deadlines and deliverables are met for UACS program reporting
and invoicing. Attention to detail and timeliness is crucial.
Job Description
Founded in 1992, the Barbara and
Edward Netter Center for Community Partnerships is the University’s primary vehicle for advancing civic and community engagement at Penn. It
brings together the resources and assets of both the University and the wider community to help solve universal problems such as poverty,
health inequities, environmental sustainability, and inadequate, unequal education as they are manifested in the University’s local
geographic area of West Philadelphia and Philadelphia at large. The Netter Center develops and helps implement democratic, mutually
transformative, place-based partnerships between Penn and West Philadelphia that advance research, teaching, learning, practice, and service
and improve the quality of life on campus and in the community. The Netter Center works with and serves as a model for other higher
education institutions across the United States and around the world.
The Netter Center’s university-assisted community schools
(UACS) is a strategy to educate, engage, empower, and serve all members of the community in which the school is located and engage students
(K-16+) in real world, community problem solving. UACS collaborates with partners to advance teaching, research, learning and service, as
well as the civic development of their students.
Position Responsibilities/Duties:
Data Collection and Entry
- Review student participant enrollment applications meticulously to ensure all necessary participant demographic data and consent
information is accurately collected - Enter student participant enrollment applications into appropriate online databases (ie:
CitySpan)
- Collaborate closely with the Site Coordinator to establish definitive start dates for families once their
enrollment applications are satisfactorily completed. - Thoroughly manage and maintain the student profiles within the database,
guaranteeing that demographic information and consent records are consistently up to date - Enter funder-related (ie: OST; 21C)
student participant attendance daily (Summer: by time allocated | SY:Monday -Friday no later than 7pm)
Compliance
- Observe
and audit on-sight program data collection activities (program sign in/out sheets) utilizing funder guidance and support program staff on
data collection protocols and technologies.
Communication
- Support coordination of external communication specifically around
phone calls to program participants caregivers/guardians to ensure collection of all enrollment documentation. - Initiate
communication with families whose enrollment applications are incomplete, gathering necessary information to finalize applications before
participant enrollment and meet in person with caregivers/adult family members to review the enrollment process and guide families through
the contents of the UACS Family Handbook to ensure comprehensive understanding
Administrative
- Provide administrative
support for programming, maintaining, printing and archiving/collecting program attendance sheets, student enrollment and field trip
permission forms, logistics for calendars,etc.
Other duties as assigned.
Required
Qualifications:
- Education: High school diploma required, College degree required, preferably in public health,
education, social work, or other related disciplines - Experience: minimum of 3 years work experience with elementary-aged children
and/or high school youth development programming; preferred experience with facilitation of social-emotional learning content and/or
trauma-informed training
- Completion and passing of funder-required compliance documentation and all Federal and State
background checks/clearances. You may be required to renew your clearances, before beginning work. Clearances include:- PATCH – PA
Criminal History Search - PA Child Abuse Search
- FBI Criminal History Search (PA Dept. of Human Services)
- National Sex
Offender Registry (NSOR) - Mandated Reporter
- Act 168 Completion
- The University of Pennsylvania does not accept PATCH
or PA Child Abuse documents issued by other organizations. We can accept the FBI Criminal History Search, only if it was processed by the PA
Dept.of Human Services
- PATCH – PA
- Experience with working in School District of Philadelphia, urban settings and diverse student
populations - Ability to be flexible and work on a team
- Ability to work independently and meet
deadlines - Excellent interpersonal, organization and communication skills
- Punctual and regular
attendance
Compensation:
Job Location – City,
State
Philadelphia, Pennsylvania
Department / School
School of Arts and Sciences
Pay
Range
$7.25 – $18.00 Hourly Rate
Salary offers are made based on the candidate’s qualifications, experience, skills, and
education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for
the job’s level. Internal organization and peer data at Penn are also considered.
Equal Opportunity
Statement
The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without
regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics),
citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local
law.
Special Requirements
A background check may be required after a conditional job offer is made. Consideration
of the background check will be tailored to the requirements of the job.
University Benefits
- Health and
Life: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and
your family’s health and welfare. - Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s
Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety
of investment options through TIAA and Vanguard.
Please note that benefit eligibility is determined/based on ACA
guidelines.
Equal Employment Opportunity Statement
The University of Pennsylvania is an equal opportunity employer.
Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including
shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable
federal, state, or local law.
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