Undergraduate Office Manager

Student Services

Applications are invited for the manager of the Mathematics Undergraduate Office which provides a shared service to the two Mathematics Departments (the Department of Applied Mathematics & Theoretical Physics and the Department of Pure Mathematics & Mathematical Statistics).

You will be responsible for managing all Undergraduate Office activities in a busy Faculty, in particular the administration of both the undergraduate examinations, as well as those for the Faculty’s two taught Masters courses (MMath and MASt) Mathematics for Natural Sciences and MPhil in computational Biology totalling in excess of 100 examinations, 70-80 of which are implemented locally on site, with over 1500 students across the courses. 

You will have excellent communication and interpersonal skills and be confident in providing leadership and management to a small team of 3 people. Other duties include acting as first point of contact for internal and external queries relating to admissions and providing support to the Secretary of the Faculty Board in the servicing of the Board and its committees. The workload is particularly busy in the lead up to exams and the successful person will need diary flexibility in order to work additional hours during the exam period in May/June.

You will be able to demonstrate a proactive approach to planning the annual cycle of the teaching calendar, excellent organisational skills and attention to detail, and the ability to take on and understand new tasks and processes quickly. In addition, you should be educated to at least A-level standard together with strong IT skills to include familiarity with standard PC applications and webpages. Knowledge of specialist scientific applications such as LaTeX, or willingness to learn, as well as knowledge of internal systems, such as CamSIS and Moodle, would be an advantage.

Informal enquiries can be made to

The closing date for applications is 18 June 2022.

Interviews are expected to be held soon after the closing date. 

In the suitability for the role section please clearly state how your skills and experience match the criteria specified as being assessed by application form in the person profile section of the further particulars. The contact details of two professional referees should also be included, at least one of whom should be contactable if you are invited to attend an interview.

If you have any queries regarding the application process please contact

Please quote reference LE31281 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.  We particularly welcome applications from candidates from a BME background for this vacancy as they are currently under-represented at this level in our Department.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

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September 2022
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