Salary: $45,591.00 – $54,936.00 Annually
Location: Laredo, TX 78040
Job Type: Full Time
Job Number: 00632
Division: Finance and Administration
Department: Payroll
Opening Date: 10/17/2025
Closing Date: 10/31/2025 11:59 PM Central
Pay Grade: 102
Duties and Responsibilities
Essential Duties and Responsibilities
The Payroll Accountant I reports to the Payroll Manager and is responsible for assisting the Payroll Manager in
maintaining the College’s payroll systems and internal controls to provide accountability and reporting for internal
and external purposes.
Characteristic Duties and Responsibilities
1. Verify the accuracy of data provided from the Banner Payroll System reports.
2. Perform daily audits of employees’ leave accruals, reconcile, and update leave records in Banner and the
timekeeping system.
3. Verify calculations of Human Resources pay memos such as vacation and sick leave payouts.
4. Verify and monitor Human Resources leave reports for payroll processing purposes.
5. Review agreements forwarded by Human Resources to ensure the information is entered accurately to the
Banner Payroll System.
6. Review that faculty leaves reports are filled out accurately.
7. Review and verify substitute pay information on faculty leave reports.
8. Calculate the paid offset leave in conjunction with worker’s compensation temporary benefits.
9. Responsible for the reconciliation of all payroll payable accounts.
10. Prepare all payroll-related journal entries for manager review.
11. Provide an overview of payroll policies and procedures during the new employee orientation meetings.
12. Assist in preparing lead schedules, supporting documentation, and other schedules requested by external
auditors during the year-end audit.
13. Prepare check requests for payroll liabilities.
14. Assist in reconciling Employee Retirement System of Texas (ERS) health insurance premiums and Texflex
Deductions.
15. Assist in preparing the Teacher Retirement System of Texas (TRS) TRAQs report.
16. Assist with the preparation of the W-2 forms at year-end.
17. Responsible for submission of payroll related payments. (Child Support, taxes, etc.)
18. Assist with fiscal year-end procedures and rollover.
19. Prepare bank transfers for each fund after payroll is completed.
20. Assist with Bi-Weekly and Semi-Monthly payroll procedures.
21. Resolve employee questions and possible payroll discrepancies to ensurance accuracy of payroll records.
22. Performs other duties as assigned by the Payroll Manager with the utmost confidentiality as most activities
and transactions of the office are of sensitive and confidential nature.
Qualifications/Certifications/Licenses/Skills
NOTICE: Required Documents
To be considered for this position, you are required to upload your resume and unofficial transcript(s). In addition, if a license or certificate is required for this position, upload proof of your current license/certificate.
Required:
- Bachelor’s of Business Administration degree in Accounting from an accredited institution.
- One to two years of work experience in an accounting-related position.
Preferred:
- Experience in payroll accounting.
Knowledge, Skills and Abilities
- Skilled in the use of 10-key calculators and the use of the personal computer software such as Excel, Word, and other windows applications.
- Must have knowledge of Generally Accepted Accounting Principles, fund accounting, and other industry guidelines.
- Must have the ability to communicate effectively and work with personnel, management, granting agencies and customers in a professional and courteous manner.
- Must have the ability to prioritize, organize and complete multiple tasks with attention to detail, within stated deadlines.
- Must have strong analytic skills.
- Must be able to work independently as well as a team player within the department and with others.
- Must be able to write reports, business correspondence and procedure manuals.
- Must be able to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
Additional Information
Supervision Exercised
None
Supervision Received
Reports to the Payroll Manager
Physical Requirements
While performing the duties of this job, the employee is regularly required to sit.
The employee is occasionally required to stand, walk, stoop, kneel, or crouch.
The employee must occasionally lift and/or move items weighing up to 50 pounds.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Work Environment
Work is performed in a standard office environment.
Work-inside a well-lighted and air-conditioned area most of the time.
The noise level in the work environment is usually quiet to moderate.
Safety
Required to work safely and follow safety rules.
Report unsafe working conditions and behavior.
Take reasonable and prudent actions to prevent others from engaging in unsafe practices.
Special Conditions
Immediate supervisor may assign other duties.
May be required to work outside regular working hours, as needed.
May be required to work at a different college work site or campus as needed.
EEO Statement
In compliance with Title VI of the Civil Rights Act of 1964, Executive Order 11246 and Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, Laredo College is open to all persons regardless of race, color, religion, sex, age, marital status, disability, or national origin who are otherwise eligible for admission as students. Furthermore, Laredo College is an Equal Opportunity Employer and no applicant or employee will be discriminated against because of race, color, religion, sex, age, marital status, disability or national origin. This institution will not enter knowingly into any contractual agreement for services or supplies with any firm failing to follow fair employment practices.
Foreign Degrees
Foreign degrees require an evaluation for United States equivalency from an approved stated education agency or having membership with the National Association of Credential Evaluation Services (NACES). Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying. For your convenience, we have provided the following links to assist you in complying with this requirement. However, you may use any other certified transcript evaluation service. http://tea.texas.gov/Texas_Educators/Certification/Out-of-State_Certification/Foreign_Credential_Evaluation_Services/ http://www.naces.org/members.htm
Disclaimer
The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. LC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by LC as its discretion to enable individuals with disabilities to perform the essential functions.
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