Deans Office Coordinator

Contract Full Time Temporary Portland, ME Posted 2 months ago Deans Office Coordinator Position TypeProfessional Staff Faculty Track Employment StatusFull Time Months12 CampusPortland, ME DescriptionBe a part of our mission of preparing dentists that are committed to serving the underserved communities in northern New England and beyond. The University of New England College of Dental Medicine (UNE CDM) is seeking a Dean’s Office Coordinator to join our team.The Dean’s Office Coordinator is responsible for supporting the CDM Office of the Dean and other stakeholders in a variety of programmatic and administrative capacities. About the University of New EnglandUNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts. Benefits Overview Multiple health and dental plan options, plus vision coverage. Up to 8% retirement plan match. Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year. Educational benefits: UNE tuition waiver for employees, spouses, and domestic partners. UNE tuition waiver for dependents of employees with 1 year of full-time service. 50% tuition reduction if less than 1 year of full-time service. For more information about our outstanding benefits, please visit: UNE Benefits Overview ResponsibilitiesReporting to the Senior Assistant to the Dean of the College of Dental Medicine, the person in this role supports the academic mission of the CDM by assuming responsibility for ensuring smooth communication and operations within the Dean’s Office to include, but not limited to: Provides a high level of administrative, programmatic, and organizational support to various departments and units of the college depending on current needs. Provides administrative support to the college’s four Department Chairs. Trains cross-functionally to support other CDM staff with job duties during temporary periods of increased work and when staff are on leave. Coordinates faculty search committee meetings, candidate interviews, itineraries, travel, and reimbursement processes. Provides support for faculty and professional staff onboarding and offboarding, including office logistics and resource coordination. Coordinates faculty and staff development events by scheduling support, making catering arrangements, tracking RSVPs, preparing materials, and on-site setup. Facilitates the faculty review and promotion process in collaboration with the Provost’s Office and Dean of the college. Ensures that all faculty promotion cases are reviewed in accordance with established college and university policies, and liaises with the provost’s office to ensure compliance. Maintains the college’s website. Oversees the college’s social media platforms. Assists with the logistics in support of faculty continuing education programming through the American Dental Association’s Continuing Education Recognition Program. Coordinates or assists with planning of special events for the College as assigned. Provides administrative support for CDM committees. Participates as a collaborative member of the Dean’s administrative team and provides backup support for other areas as needed, including backup support to the Senior Assistant to the Dean. Assists with administrative support functions for the Oral Health Center when needed. Works on special projects for the Dean’s Office. Handles sensitive and confidential information with discretion. Maintains current knowledge of University policies and procedures. Performs other duties as assigned. QualificationsBachelor’s degree required, with three or more years of related administrative experience desirable, or a combination of education, training, or experience that provides the required knowledge, skills, and abilities. Demonstrates excellent written, verbal and interpersonal skills, with a meticulous attention to detail Strong planning, administrative, and organizational skills; excellent skills in reading, spelling/grammar, and writing Proven ability to build and maintain effective working relationships with a broad range of internal and external stakeholders Strong computer skills, including proficiency with Microsoft 365 and Google Workspace Ability to work collaboratively in a team environment Demonstrated ability to regularly exercise discretion and make independent judgments and decisions Strong ability to handle confidential and sensitive situations with tact, discretion, and professionalism Strong critical thinking skills Ability to manage multiple projects and priorities Good general understanding of higher education organizational structure and administrative operations Prior experience in higher education is preferred EEO Statement SummaryConsistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.COVID Vaccination Statement (PLEASE NOTE)Employees in clinical settings must meet the State of Maine and UNE immunization requirements for clinical activity and be medically cleared, fit tested, and trained on proper respirator (N95, Powered Air Purifying Respirator (PAPR)) use. Posting Number2022PS0763PClose Date Open Until FilledYesTo apply, visit https://une.peopleadmin.com/postings/23785 jeid-0c7d7c30375761469f4fa207e9ce5799 Source ⇲ To apply, please visit the following URL: