Program Assistant

Program Assistant

Program Assistant – 37784 University Staff Description

University of
Colorado Anschutz Medical Campus

Department: Department of Pediatrics, Section of General
Pediatrics

Job Title:

Position #: – Requisition #:37784

Job Summary:

This full-time position will be responsible for coordinating the needs of multiple faculty and
programs within the Section of General Pediatrics.

Key Responsibilities:

• Manage schedules for Gen Peds faculty in
  Qgenda.
• Create CHC yearly call schedule.
• Manage and track CU-Medicine and University accounts and generate simple
  reports.
• Process invoices and reimbursements.
• Coordinate and organize meetings among multiple people to occur by phone or in
  person.
• Track faculty files for credentialing, including BLS/PALS recertification, license renewal, DEA, and association dues.
  Proactively assist faculty in renewals to avoid lapses in credentialing and memberships.
• Coordinate and create a quarterly Section
  newsletter.
• Support a variety of Section-wide projects, as needed.
• Conduct typical office management functions such as
  ordering office supplies, file maintenance, answering phones, and attending staff meetings.
• Perform data entry for
  projects.
• Organize staff/faculty recognition and events, such as the annual holiday party.
• Perform other duties and tasks as
  assigned

Why Join Us:

With an abundance of sunshine and mountains nearby, the Colorado
Front Range is the place to be! The University of Colorado Denver, Anschutz Medical Campus as a whole, ranks among the top 20 medical
centers in the country. The Department of Pediatrics was ranked No. 7 in the nation for “Best Medical Schools – Pediatrics” in U.S. News &
World Report’s 2022 rankings. The Section of General Pediatrics provides primary care, inpatient care, and teaching at Children’s Hospital
Colorado and newborn care in the nursery at University of Colorado Hospital.

Why Work for the University?

We
have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent
benefits package, including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance:
  Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the
  year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days:
  10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced-rate RTD Bus and light
  rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Requirements:

• A combination of related education and/or
  relevant general clerical or administrative experience, equal to four (4) years.

Applicants must meet minimum qualifications at the
time of hire.

Conditions of Employment:

• Must successfully pass a 10-panel drug test through Children’s
  Hospital Colorado.
  Must be willing and able to pass a national criminal and sex-offender background check.

Preferred
Qualifications:

• At least one (1) year of experience working in a hospital or academic setting.
• Experience working
  with Microsoft Office, Qgenda, and Epic.

Knowledge, Skills, and Abilities:

• Ability to communicate
  effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all
  levels throughout the institution.
• Outstanding customer service skills.
• Ability to multitask and manage multiple complex
  functions at once.
• Willingness to exercise judgment, discretion, and be comfortable making decisions independently.
• Basic
  understanding of office equipment, faxing, copying, etc.
• General understanding of Academic Medicine.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest
describing relevant job experiences as they relate to the listed job qualifications and interest in the position

2. Curriculum vitae
/ Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email
address

Questions should be directed to: McKallie Quirk, McKallie.Quirk@childrenscolorad
o.org

Screening of Applications Begins:

Immediately and continues until the position is filled.

Anticipated Salary Range:

The starting salary range (or hiring range) for this position has been
established as

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range
of possible compensation at the time of posting. This position may be eligible for overtime compensation depending on the level.

Your
total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement
contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable
federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are
treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals
with disabilities..

ADA Statement:

The University will provide reasonable accommodations to applicants with
disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act,
please contact the Human Resources ADA Coordinator at [email protected]

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe
and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background
investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages
vaccination against the COVID-19 virus and other vaccine-preventable diseases. If you
work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz,
you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or
volunteer, respectively. In addition, if you work in certain research areas or perform certain safety-sensitive job duties, you must enroll
in the occupational health medical
surveillance program.

Application Materials Required: Cover Letter, Resume/CV, List of References Job Category
:
Professional Support Services Primary Location
: Aurora Department: U0001 — Anschutz Med Campus or Denver – 20875 – SOM-PEDS
General Peds-GenOps Schedule
: Full-time Posting Date
: Oct 3, 2025 Unposting Date
: Ongoing Posting Contact
Name: McKallie Quirk Posting Contact Email: McKallie.Quirk@childrenscolorad
o.org Position Number: 00804949

To apply, visit https://cu.taleo.net/careersection/2/jobdetail.ftl?job=37784&lang=en

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